AI Operations Agent
Vendor Coordination
The right pro, at a fair price, on time.
Finding a reliable plumber on short notice, chasing three quotes, coordinating tenant access, and checking the invoice afterward eats hours per job — and a bad vendor costs far more than their bill.
What it handles
Vetted vendor network
Licenses, insurance certificates, W-9s, rates, and service areas are kept on file, with alerts before any document expires.
Quotes and bids
For larger jobs, the agent requests multiple quotes from the same written scope and summarizes them side by side.
Scheduling and access
Appointments are coordinated between vendor and tenant, with entry notices and reminders sent automatically.
Invoice verification
Invoices are checked against the approved quote and completion photos before they're approved for payment.
How it works
- 01A work order arrives from the Maintenance Coordinator or a renovation plan.
- 02The agent selects qualified vendors by trade, location, and performance.
- 03Quotes are collected when the job is above your threshold.
- 04The job is booked and tenant access is arranged.
- 05Completion is confirmed with photos and the invoice is verified.
What you get
- Faster dispatch with fewer phone calls
- Competitive pricing on every major job
- Insurance and license compliance on file
- Vendor scorecards based on real results
Where people step in
You approve which vendors join your network and set the dollar limit above which quotes are required. The agent never pays an invoice without your sign-off.